How to Set Up Gmail in Microsoft Outlook?

In case you have multiple email accounts configured to your Gmail, handling all your emails might be difficult with the Gmail platform. Instead, if you set up your Gmail account with Microsoft Outlook, you can easily handle your messages from several accounts.

  1. In Gmail, organizing and managing your emails will be a bit complicated, but Outlook offers a range of easy-to-use features.
  2. It will be difficult to manage multiple email accounts with Gmail. When you configure Gmail in MS Outlook, you can conveniently manage your accounts without hassles.
  3. With Gmail, you will not be able to work in offline mode, while email clients like Outlook can be used even while offline, except, you cannot receive or send emails.

Before you start setting up Gmail on MS Outlook, you have to ensure that IMAP/POP is enabled in your Gmail account. To do the same, make use of the steps given here:

  1. First, log into your Gmail account. Next, go to the upper-right corner of the page and then click the Gear icon. From the options displayed, select Settings.
  2. Choose the Forwarding POP/IMAP option to open POP/IMAP settings.
  3. Now, click the Enable IMAP option and then click on the Save Changes button.

You can set up Gmail in Outlook by enabling POP too.

Once you have enabled IMAP, you can start setting up Gmail in Outlook. Please follow the instructions given here to do the same:

  • First, open Outlook and go to the File tab. Next, in the Info section, click the Add Account button. You can easily find it above Account Settings.
  • In the Add Account wizard that opens up, click the radio button next to the Manual setup or additional server types option. Then, click the Next button.
  • In the same Add Account wizard, you will now see some options getting displayed.
  • From these options, click the radio button next to the POP or IMAP option. Click the Next button.
  • Now, you can add information like the ones given below, to the IMAP account:
    1. Your Host Server information
    2. For your Account type, you can select POP or IMAP. Users recommend using IMAP.
    3. For the Incoming mail server field, type imap.gmail.com
    4. For the Outgoing mail server field, type smtp.gmail.com
    5. Your Gmail id and password
  • Once you have finished filling in the above information, you have to click on the More Settings button.
  • In the Internet Email Settings window that appears, click the Outgoing Server tab.
  • Please select the checkbox next to the My outgoing server (SMTP) requires authentication option.
  • Now, click the radio button next to Use same settings as my incoming mail server.
  • Next, in the same window, click the Advanced tab and then enter the following information.
    1. Incoming server (IMAP): Enter 993 for SSL or TLS encryption, or 143 for a non-encrypted server port.
    2. For the Outgoing server (SMTP) field, enter 465 or 587 for encryption or 25 for port without encryption.
    3. For the outgoing server encrypted connection, enter SSL/TLS.
  • Now, click the OK button. You will find that the previous windows pop up once again. Click the Next button in these windows.
  • If you have entered all the above details correctly, you will see the Completed message next to the Log onto incoming mail server (IMAP) task and the Send test email message task (in the next window named Test Account Settings).
  • You can now click the Close button.
  • Another window with the You’re all set! message will display on your screen. So, click on the Finish button.
  • Now, you can view your Gmail account in the side tab of Microsoft Outlook.

We have now seen the steps involved in setting up Gmail in Microsoft Outlook.